Recipient groups

A recipient group is a standing distribution list. A scheduled report references the group rather than copying from it — so adding a person to the group changes every report that uses it immediately, without opening any of them.

It lives in settings, under Recipient groups, and is restricted to administrators.

A group member

Field	Note
Name	Optional
Email address	An address or a phone number is enough — not both
Phone	A member with only a phone is a recipient like any other; the number is normalized to the international format on save
Role	To or Cc
Channels	Email, SMS, WhatsApp

The same person cannot be both "To" and "Cc" in one group.

A member with no contact details for a selected channel is marked on screen: they will be skipped on send, and the skip is recorded.

Two sources, and the difference is kept

A member comes either from a search in the directory service, or from manual entry — for an address the directory does not hold: a shared mailbox, an external party, a distribution list. The group remembers which of the two each member came from, because it has to be able to say which of its addresses nobody can re-verify.

Deletion

Before the confirmation dialog opens, the screen asks the server which scheduled reports reference the group, and lists them by name.

If the check itself could not run — because there is no database connection, for instance — the screen says so explicitly instead of showing a reassuring zero. A group vanishing under a report that keeps running and mails nobody is exactly the failure this screen exists to prevent.

How a group is used is covered in Scheduled reports.